Speaker for August 4 - Past President Jeff Hata

The man who wears many hats, Jeff Hata, gave the Club an overview of ClubRunner, a new communication and administration tool.  ClubRunner has been used by other Rotary Clubs for several years; however, our Club opted not to utilize this tool until now so that the initial bugs in the system could be worked out.

ClubRunner can be accessed by going to the Club’s website, www. rotaryventuraeast.org, and logging in.  The initial login name or user name is:  your first name, dot, your last name, dot, 2869 (for example, “deborah.perkins.2869”).  After entering your login name, click the option stating “I forgot my password.”  A password will be e-mailed to you immediately.  Then, return to ClubRunner and enter your login name and password.  You will then be granted access to ClubRunner.

A sampling of ClubRunner’s functions are described below: 

Member Directory – Members can find contact information and other details about current members.  This information will be slightly different than the information currently in the printed copy of the membership directory (blue book).  Be prepared to have your picture taken.  Jeff intends to upload photos of each member.

Message Center – You can e-mail members directly from ClubRunner.  In addition to e-mailing individual members, there will be lists created so that you can e-mail many members at the same time.  For example, you could choose a list that would automatically send your e-mail to every member of the Club.

Event Calendar – Members can view details of the Club’s upcoming events, and have the ability to sign up to participate in those events (no more clipboards).  The Chairperson for each event can then send a reminder, with a click of a button, to all members who signed up. 

Website – Designated members can post new content to the Club’s website, allowing it to stay current.  New and prospective members will be more likely to repeatedly visit our website if the content is being regularly updated.

Attendance – Attendance will now be taken by each member scanning his or her badge upon arrival to the meeting.  This information is then transmitted to ClubRunner.  To get credit for make-ups, you will still need to contact Ken Kagen with the details of the make-up; however, this can be done by sending him an e-mail through ClubRunner. 

Administration – Club administrators are able to run various reports to help them better manage the Club and its events.

Advertising – Members can place business card advertisements on ClubRunner, similar to those in the Breeze; however, ClubRunner has the added benefit of including a link to the advertiser’s website.

Jeff recommends that each member take some time to explore ClubRunner and to update his or her profile. 

Thank you Jeff for learning all about ClubRunner and then patiently teaching the rest of us!

Deborah A. Perkins